Best Virtual Address for Business 2025: Editor’s Picks & Pricing

Key takeaways

• The best virtual address for business provides a verified physical location that enhances credibility while supporting mail management and compliance needs.
• Choosing the right provider depends on your priorities, such as mail handling, professional presence, or workspace access, to ensure long-term value.
• Aside from virtual addresses, providers like Northwest Registered Agent and Davinci Virtual offer a range of services that help small businesses start and run smoothly through LLC filing assistance, professional phone systems, and administrative support.

The best virtual address for businesses provides a professional location to receive mail and maintain credibility without the cost of a physical office. Many providers now combine this with additional services, such as mail handling, registered agent support, and even workspace options. In this article, I’ve rounded up five of the top providers of virtual addresses suited for digital nomads, startups, and companies with broader operational needs.

• Northwest Registered Agent: Best all-in-one business identity service
• iPostal1: Best for remote professionals
• Regus: Best high-end office locations
• Davinci: Best for small businesses
• Alliance Virtual Offices: Best for licensing and banking

How the best virtual addresses compare

Best virtual address for businessMonthly starting priceStarting priceRegistered agent servicesMy rating

Visit Northwest Registered Agent

$29

• Website and hosting
• Limited Liability Company (LLC) filing services
• Incorporation service

✅4.92 out of 5

Visit Davinci

$49✅4.46 out of 5

Visit Regus

$49

• Telephone answering
• Meeting rooms
• Front-of-house staff

❌4.12 out of 5

Visit Alliance Virtual Offices

$49

• Mail receipt and local pickup
• Live receptionists
• Meeting rooms

❌3.89 out of 5

Visit iPostal1

$9.99

• Flexible shipment scheduling
• iOS and Android app
• Personal digital mailbox

❌3.62 out of 5

1. Northwest Registered Agent: Best all-in-one business identity service

My rating: 4.92/5

Northwest offers free legal form templates on its website if you need help getting started with your business. (Source: Northwest Registered Agent)

Why I chose Northwest Registered Agent

Northwest Registered Agent is best for businesses seeking an all-in-one solution to build and maintain their professional identity. The company goes beyond offering virtual addresses by providing end-to-end support for launching and managing a business, including corporate filings and domain registration.

For example, Northwest can handle your LLC formation paperwork and act as your official business organizer while keeping your personal data private. Each account includes a free year of registered agent service, which gives you a professional representative who will receive legal notices on your behalf. Plus, with the website hosting service, you can establish a digital identity through a custom domain and a pre-built website tailored to your brand.

However, Northwest’s mail forwarding service only operates within the 50 US states. If your business plans to expand internationally, Regus offers a broader network of global office locations to support cross-border operations.

ProsCons

✅ Helpful and responsive support staff❌ Limited number of physical locations

✅ AReal office lease with unique suite number❌ May not be the cheapest option for other filing services

✅ No data selling❌ Customer support operates only on weekdays

Pricing

• Virtual office: $29/month
  • Choose from area codes and locations in 20 US states; includes phone service, digital mail scanning, and mail forwarding
• Mail forwarding: $20/month
  • Includes a unique suite number and address
• Form an LLC: $39 + state fees
  • Includes one year of registered agent, business address, website, and phone number

Standout features

• Offers free access to all state and legal forms required to run a business in the US, including operating agreements and resolution templates
• Have your business domain name registered for only $15 per year while keeping sensitive information protected
• Let Northwest file your annual report and paperwork on time to keep your business in good standing and compliant with state requirements

Expert insight: Data security extends beyond physical mail. Learn the strategies for protecting your company’s digital assets in our guide on securing data.

2. Davinci Virtual: Best for small businesses

My rating: 4.46/5

Set up your virtual office easily by verifying your identity online with Davinci Virtual’s secure web portal. (Source: Davinci Virtual)

Why I chose Davinci Virtual

Beyond providing a business address, Davinci Virtual delivers a suite of office services for small businesses to strengthen their professional image and operational efficiency, minus the overhead of maintaining a physical workspace. Entrepreneurs working independently can hire live receptionists to handle calls and website chats, while also offering administrative support, including scheduling, delivery management, message handling, and customer assistance.

For client meetings or focused work, Davinci offers access to day offices and meeting rooms equipped with presentation tools, catering, and high-speed internet. Workspace choices are limited to these on-demand setups. If your business requires more flexible or long-term office arrangements, Regus provides a broader range of physical locations in prestigious business districts worldwide.

ProsCons

✅ Offers lobby directory listing for virtual offices❌ Charges a setup fee starting at $150

✅ Includes access to professional office equipment❌ Requires a six-month commitment

✅ Available in 50+ countries❌ Extra charges apply for mail forwarding

Pricing

• Virtual address: Starts at $49
  • Includes mail receiving and package reception, digital mail notifications, and secure mail storage

Other services include mail forwarding, registered agent, license hanging, virtual number, live receptionist, and meeting rooms.

Standout features

• Displays your company name in the lobby directory of a prestigious office building
• Access meeting rooms catered with food and beverages
• Business admin services include copying, color printing, secure faxing, notary, transcription, mailing, shipping, and office supplies

3. Regus: Best high-end office locations

My rating: 4.12/5

Quickly search and book meeting rooms in top global cities through the Regus mobile app. (Source: Regus)

Why I chose Regus

Regus is best for businesses that want to establish a credible presence in prestigious global locations. It provides access to more than 4,000 premium office addresses worldwide, including leading commercial hubs such as Wall Street, Downtown Los Angeles, or Northwest Washington.

These virtual offices are based in fully equipped business centers, with physical workspace options to meet clients or work on-site when needed. Flexible terms make it easier for remote teams and international businesses to project a professional image backed by a verifiable address.

However, the reputation of Regus’ prime locations comes at a cost, with pricing reaching up to $130 per month for top-tier addresses. For a more budget-friendly option offering legitimate business locations, Alliance Virtual Offices provides similar services at a lower monthly rate.

ProsCons

✅ Move office addresses at no extra cost❌ Services are limited to addresses, phone answering, and workspaces

✅ Up to 4,000+ mailing locations❌ Relatively high monthly costs

✅ Uses addresses in prime business districts❌ Plenty of add-on fees

Pricing

• Business address: Starts at $49/month
  • Includes mail handling services
• Virtual Office: Custom pricing
  • Includes mail handling, local phone number, and virtual receptionist
• Virtual Office Plus: Custom pricing
  • Includes access to the Regus global business lounge and private office for five days

Standout features

• Mail handling services include storage, collection, and mail scanning
• Provides a dedicated business number to help you establish a local presence in your chosen city
• Access to Regus reception and shared lounge areas worldwide at no cost

4. Alliance Virtual Office: Best for licensing & banking support

My rating: 3.89/5

Find and book meeting rooms worldwide using the Alliance Virtual Offices interactive app. (Source: Alliance Virtual Offices)

Why I chose Alliance Virtual Office

Alliance Virtual Offices is best suited for businesses needing a verified address for licensing and financing. Banks and lenders often reject virtual mailboxes because they fail to prove a legitimate commercial presence, which can delay funding or licensing approval.

Alliance solves this by providing verifiable addresses that meet compliance requirements for business registration and license applications. Each address can also be used for professional visibility on websites and official correspondence. Alliance also reports to CreditSafe monthly to help clients strengthen their business credit score over time.

This virtual address provider periodically waives or discounts its $200 setup fee through short-term promotions, but these offers are only temporary. For ongoing affordability without setup costs, iPostal1 is a strong option with plans starting at just $9.99 per month.

ProsCons

✅ Over 1,400+ locations worldwide❌ Requires a minimum of a six-month contract

✅ Free online notary to accomplish the US Postal Form 1583❌ Lacks mail scanning

✅ No charges for mail pickup❌ Promos are temporary for waiving the $200 setup fee

Pricing

• Platinum plan: Starts at $49/month
  • Includes a business address, mail receipt, local pickup, lobby receptionist, and online registration notary
• Platinum Plus plan: Starts at $99/month
  • Includes 16 hours of meeting room and private office access

Standout features

• Offers free online notary service for the Commercial Mail Receiving Agency (CMRA) Form 1583 to protect your business from fraud and identity theft
• Hire professional receptionists to answer your calls for a set amount of live answering minutes per month
• Provides a virtual phone plan with a dedicated business number and phone features such as caller menus and customized greetings

Pro tip: If you’re setting up a virtual address to secure your business privacy, it’s worth understanding how virtual private networks (VPNs) safeguard your online identity. Explore how they work in this guide on how VPNs protect your digital presence.

5. iPostal1: Best for remote professionals

My rating: 3.62/5

Manage and forward mail digitally from any device through the iPostal1 virtual mailbox dashboard. (Source: iPostal1)

Why I chose iPostal1

iPostal1 is best suited for location-independent professionals who simply need an affordable virtual mailbox to manage physical mail digitally, whether they’re on vacation or working remotely. You can handle mail directly through the web or mobile app, with options to forward, store, or discard mail and packages, as well as consolidate shipments to save on costs. Every location is a real street address hosted by a retail pack center or coworking space, where mail and packages are received and scanned for instant online viewing.

However, some banks and lenders may not accept iPostal1 addresses as they are intended only for receiving mail and not as a virtual office. You can always choose an iPostal1 business plan that includes a commercial address. But if you need a fully recognized business address suitable for banking and compliance, Regus provides a more verifiable option through its global network of premium office locations.

ProsCons

✅ Digital mailbox app to view mail and packages❌ Banks may not accept the use of iPostal addresses for funding applications

✅ Relatively affordable than competitors❌ Plenty of add-on fees, which may confuse buyers

✅ Free storage for small to medium-sized packages❌ Mail is handled by an external party, which can create privacy or security concerns

Pricing

• Virtual mailing address: Starts at $9.99/month
• Virtual business address: Starts at $14.99/month
• Virtual office: Starts at $39.99/month
  • Includes local/toll-free number, fax, call forwarding, and voicemail

Pricing varies based on mailbox locations and applicable taxes. 

Standout features

• Sends a picture of the mail item and consolidates them into one package for forwarding
• Set up flexible shipment scheduling, whether by request, weekly, bi-weekly, or monthly
• Get 24/7 digital access to your mail items with unlimited cloud storage for scans and voicemails

My methodology

Each virtual address provider was evaluated against major criteria, including pricing, professional presence, and mail and package handling. Subcriteria such as transparency, setup costs, geographic coverage, and workspace access measure both affordability and value of the virtual address location. Scores were weighted based on significance to business users, resulting in a balanced comparison of cost-effectiveness and credibility.

Street address vs. P.O. box: What it means for your business

When it comes to meeting regulatory requirements, a street address signals legitimacy because it represents a physical location where clients, banks, and government agencies can verify your business. In contrast, a P.O. Box is limited to mail collection and cannot be used for licensing or LLC registration. For example, a bank loan application may be rejected if your business lists only a P.O. Box. Choosing a virtual address with a real street location ensures compliance and enhances professional credibility.

How to choose the best virtual address providers

Now that you know which virtual address providers stand out in today’s market, the next step is understanding what matters most for your business. According to the Flex Index Q4 2024 Report, roughly 25% of US companies now function under fully flexible remote structures, underscoring the growing demand for digital business infrastructure that supports credibility and mobility.

With that shift, virtual offices have evolved from a convenience to a strategic tool for business owners to connect and present themselves to clients. Below are the key factors to consider when selecting the best virtual address provider.

1. Pricing transparency: Look for providers that display monthly fees and additional costs for mail forwarding, phone services, or workspace access. Transparent pricing helps you compare plans effectively and prevents unexpected charges as your business grows.
2. Professional image and credibility: A recognized business address in a commercial district enhances your brand’s reputation and client trust. Ensure the address is verifiable and suitable for official registration or financial use.
3. Geographic coverage: Providers with broad location networks offer more options for establishing your local presence, opening opportunities for your business to enter new markets or expand internationally.
4. Additional business tools: Some providers go beyond mail handling to include virtual receptionists, phone systems, or document filing assistance. These integrated tools can help streamline operations and reduce administrative workload.
5. Workspace access: If in-person collaboration or client meetings are part of your routine, look for providers offering meeting rooms or day offices. Access to physical spaces ensures your remote setup still supports professional interaction when needed.

FAQs

Can I use a virtual mailbox for my LLC and registered agent mail?

Yes, most virtual mailbox providers accept LLC and registered agent services, but it’s important to confirm that your virtual address supports business use. Some providers even allow you to manage all legal and company mail in one dashboard.

Will carriers deliver packages to my address?

Yes. Major carriers such as USPS, UPS, and FedEx deliver directly to most virtual mailbox locations. And since these are physical street addresses, you can also have packages forwarded, consolidated, or held for pickup as needed.

Is a check deposit safe, and how does it work?

It’s secure when managed by a verified provider. Your checks are scanned and deposited through encrypted channels using trusted financial partners. iPostal offers to deposit a check directly into your account, as long as your bank accepts mail-in deposits

How fast can I start receiving mail?

You can typically begin receiving mail within one to three business days after verification. Once your account is active, scanned mail appears online almost immediately, letting you manage correspondence wherever you are.

Can I add multiple recipients/users?

Yes. Many services let you add additional users or team members for shared access to mail and documents. This is especially helpful for growing teams or businesses with remote operations across multiple locations.

What happens to my mail after the storage window?

Mail is stored for a set period before fees or disposal apply. You can choose to forward or digitally archive items to fit your workflow. Regus ranks among the best virtual addresses for business, which allows users to scan incoming mail and store documents with its secure storage access.

Can I use it for legal/IRS documents?

Yes. Most virtual offices, including Northwest Registered Agent, accept government and Internal Revenue Service (IRS) mail. As one of the best virtual business address providers, it follows a Privacy by Default policy that limits data access and protects client information. Sensitive documents are processed securely to maintain confidentiality and compliance with federal requirements.